A Paperless Board Meeting Guide

There’s a cliche that “less is more.” This mantra is applicable to many different situations that range from the length of speeches, the weeks of winter, the use of natural resources, the use of strokes in golf and the list goes on. It’s also true in the case of the use of paper in board meetings. To become a paper-free board requires careful planning and commitment from the entire team. But, in the end, the results are worth the effort. The following article by our friends at BoardEffect goes over some of the most important points to be aware of as you transition into a paperless board.

One of the most difficult issues that boards face is the time taken to review materials for board meetings and prepare for each meeting. With the aid of a board portal, directors have access to the documents they require prior their meetings and can view them from any device. They can also sign a digital book of the board, which allows them to give their unanimous written consent outside of the meeting. This cuts out printing shipping, distribution and printing costs.

A board management software can assist you in ensuring that all meeting documents remain up-to-date. With the aid of a management software for boards the updates are immediately reflected to everyone, which makes the process effective and saves on numerous hours of resource.

As with any new software it is crucial to offer adequate training and support to board members. This will ensure that they be familiar with the functions and effectively use the software to improve their productivity.

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