Benefits of a Document Storage Service

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If you’re a seasoned company or just starting out you’re likely to find that your business produces plenty of paperwork. This could include proposals, contracts, decks and presentations, training materials and more. This can be a huge amount making it difficult to locate the information you need.

Document storage services provide an off-site, secure location to store electronic documents. They can provide many benefits to companies, including improved workflows and increased productivity. They can help you save time, money and space in the office by converting physical documents to digital files and arranging them so that they are easy to locate.

Improved Retrieval Forbes office workers are spending between 30 and 40 percent of their day looking for printed documents. Document storage systems offer an engine for searching that makes the process of finding important documents easier and quicker. It can also index automatically all files, allowing users to find what they’re searching for without the hassle of navigating folders or go through the file name.

Streamlined Workflows: Document storage solutions allow users to work in real-time with customers and colleagues regardless of where they reside. This can greatly improve teamwork and productivity. Document storage solutions could include features such as the ability to control version, eSignature capabilities and more to streamline certain business processes.

Reduced Risk: Using a document storage system can allow you to create backups in the event of data loss or disruption. This is a major benefit for companies who are regulated by compliance, in which non-compliance could result in fines or license suspensions.